Overview:
While there is no GL, Atrex will do everything that an accounting
application does short of payroll. It may not appear that way to you because
not all the reports associated with an account package (e.g., P&L, Balance
Sheet) are included. The data required to manage your business and report to
the various regulatory bodies can be captured via the receivables, payables,
and banking functions. Any additional report can be added using the included
report designer.
That being said, many Atrex users continue to use an accounting
application in conjunction with Atrex for two reasons: the bookkeeper
knows
the accounting application and the accountant wants the data in the
accounting application. If these reasons apply to your business, you are
better to live
with the two products. If you are run an accounting application beside
Atrex, the process of transferring information from Atrex to the
accounting
application which for most Atrex users requires entering around eight
journal
entries in the accounting application per period.
Integrating With Accounting Application:
A direct integration between Atrex and any accounting application is
not available. We have investigated integrating with the likes of
QuickBooks
several times and have always found limitations that when poised to our
users, caused us to discontinue our work. These accounting applications
(e.g., QuickBooks, Simply Accounting) do not support the range of
transaction types available in Atrex and provide no way to allow the
features
Atrex users desire (e.g., merging customers).
Atrex does include the bookkeeping functions necessary to run a
business. That said, many users choose to use an accounting application
in
conjunction with Atrex for two reasons: the bookkeeper knows the
accounting application and the accountant wants the data in a specific
format. If these
reasons apply to your business, you are better to live with the two
products.
When using an accounting application in conjunction with Atrex, the
standard approach is to perform AR in Atrex and all other functions in
your
accounting application. At the end of period (e.g., monthly), you run
the appropriate reports in Atrex and then do the necessary journal
entries in
the accounting application (usually less than a dozen numbers). The
reports
that you want to investigate are the revenue report (Reports -
Receivables - Revenue) and the tax reports (Reports - Sales - Tax Report
and if service
orders are created, Reports - Service - Tax Report). With these two
reports,
all the information that most users require is available.